How to create a person type

From YITH > Booking > Configuration > “People”  you can create new person types.

booking people tab

You will only have to add the name of the person type and the description (if needed), and you are done. These texts are not visible to customers.

For more information on how to use these person types in your bookings, go to this page here.

How to enable people management

To enable people management on the booking it’s necessary to activate the Enable people option” that you can find in the “Booking People” section of the product.

enable people management

You can set the minimum and maximum amount of people allowed for each booking. In case you do not want to set a limit, enter “zero”.

If you want to show the types in a unique field in the booking form, you can enable the option “People types layout” in the YITH > Booking > Settings > “Booking form” section.

booking form people settings

  • Show as dropdown: Click on “people” field in order to see the people types.
  • Show people type fields: People types are shown in the booking form.
    • Columns for people fields: Decide how many columns to show.

show people

How to set price per person

From “Booking people” you can enable people type management, by activating the “Enable people types” option.

enable people types management

If you have already set people types, new options will appear below in the “People types” section.

The order in which the people types are displayed in the booking form can be edited with an easy drag-and-drop action.

people types settings

In this section you can set the following options:

  • Min/max availability for this people type: For example min. 1 adult and max 2 children.
  • Base price (will be multiplied by the number of days)
  • Base fee (is not multiplied by the number of days)

You can use the toggle to enable and disable people types for this product.

In order to apply the ‘Base price’ and the ‘Base fee’ on the bookable product, you will need to enable 2 options in the “Booking costs” section:

enable multiply fees

  • Base price – Multiply by the number of people (for base price)
  • Fixed base fee – Multiply by the number of people (for base fee)

How to enable people count as separated bookings

To better manage your booking products, the plugin gives you the possibility to count every person as a different booking until the number of bookings per unit is reached.

To do so, you need to enable the option Count people as separated bookings”, from the ‘Booking people’ section.

count people separately

Once you reach the unit that you have configured, the product will no longer be bookable. A message will show to inform users about the maximum allowed number of people for the booking.

not bookable to many people

Example weekend boat tour

boat example settings 1

Book units of 1 day(s) with the ‘full day booking’ enabled.

boat example settings 2

The base price per day is $ 150.

boat example settings 3

The tour is only available on Saturday and Sunday, and for a maximum of 50 people per day.

Boat example settings 4

We changed the following settings:

  • Activate “Enable people option”
  • Minimum number of people: 1
  • Maximum number of people: 50
  • Activate the option Count people as separated bookings”.

Now all the people booking the Boat Tour will be counted as separated bookings until the maximum number (50) will be reached.

warning message no availablility

You will get a message when the customer wants to add more than 50 people, or when already an xx amount of people have booked, and there are not enough places left.

The admin can check in his calendar the status of the booking, to see how many units are left for the boat tour that day.

availability calendar admin

The admin can see the “availability left” only if he is seeing the calendar of a specific product (You need to filter the calendar for a specific product to see the availability left). To learn more about this calendar view for the admin, check out this page.